Covering Letter (When You Are Not There)

Is your cover letter complete?

There are two simple rules that apply in almost all circumstances:

• Do not send application without a covering letter,
• Do not send the same letter twice!

The covering letter forms a vital part of the normal application package. A covering letter is as important as an effective application for a job. It enables you to not only link your background as shown in your resume, or application form to the particular job, or the particular employer, but also to make a specific case to merit consideration for the post.

However, there is no need to send a covering letter while you are filling an online application. It is also applicable when an application form provides an "open-ended" section that enables you to write what you might normally include in a letter.

Each covering letter needs to be different because it provides a specific link between your background (educational and professional), and the specific requirements of the job or employer. Keeping this factor in mind that it is unlikely that you would ever use the same letter twice. There could be an instance where you may apply to two firms whose requirement is similar. In such a case it is alright if you enclose the same covering letter. However, always ensure that you change the name and address!!

Essentially, what should a covering letter include? Clearly indicate the position you are applying for. There should not be any confusion about the vacancy you have applied for. If you are enclosing any documents along with the cover letter, make a mention of it. Do not go overboard, but show your enthusiasm in working with the organisation. A cover letter should address the requirements of the job directly. It should emphasise the skills, qualities and qualifications that fit the job requirements advertised and at the same time reflect some of the language used in the advertisement. Don't forget to include a summary statement of why you think you would be a good choice for the position.

A cover letter should not be more than one page. If you are taking a print out of the covering letter then ensure that you use fonts like Arial or Times New Roman. Avoid using any other font.

One last tip - ensure that you always keep a copy of the covering letter. You will need to refer to it when you prepare for an interview. The interviewer knows what you have said- and it is vital you remember what you said!